Commencement
and Baccalaureate Mass
The
College recognizes 3 academic terms. If all graduation requirements
have been met, the Dean is authorized and may authorize the registrar
to send letters, transcripts and other official documentation
of program completion to the state and other appropriate parties
at the end of fall, spring or summer terms. Commencement
exercises are held annually at the end of the spring semester
for students who completed all of the requirements for the degree
in the previous fall, spring or summer term. A baccalaureate
mass will be held at the completion of the fall and spring term.
Diplomas will be issued at the end of each term. Student
and faculty input relating to commencement and baccalaureate mass
is encouraged. Final determination of these activities is
established by administration.
Student
Records
Saint
Anthony College of Nursing adheres to state and federal
policies pertaining to student rights in the areas of placement,
review, correction, and dissemination of student record information.
The “Family Educational Rights and Privacy Act,” known
as the “Buckley Amendment,” basically states
that postsecondary students have the right to review their
records
(except references submitted in confidence, health records,
and parents' financial statements), to challenge the content
if in error, and to be assured of complete confidentiality
in all matters pertaining to their records. Saint Anthony
College of Nursing has developed the following policy for
implementing
this law.
| A. |
Records
of Currently Enrolled Students
| 1. |
Academic
records of all currently enrolled students are kept
and maintained in the Registrar's office. The individual
record includes:
| a. |
Pre-entrance
information, including all school or college
transcripts, ACT, and other test scores. |
| b. |
Admission
application materials (including photo after
admission). |
| c. |
References. |
| d. |
Pre-entrance
interview report. |
| e. |
Letter
of acceptance. |
| f. |
Correspondence. |
| g. |
Release
form. |
| h. |
Clinical
competency reports. |
| i. |
Self-recommendation
statement. |
|
| 2. |
Selected
Educational Assessment Records are kept in a separate
file. |
| 3. |
Student
Financial Records are kept in a separate file. |
| 4. |
Evidence
of Health and Accident Insurance and Auto Insurance
Forms are kept in the office of the Director of Student
Services until five years after graduation. |
| 5. |
Health
records are kept in the Occupation Health Department
at OSF Saint Anthony Medical Center. |
| 6. |
Advising
Records are kept in the advisor's office. They are
destroyed upon graduation. |
|
| . |
|
| B. |
Records
of Students Who Have Withdrawn or Who Were Dismissed
| 1. |
Application
materials including transcripts from previous schools
and/or
colleges attended. |
| 2. |
Clinical
competency records. |
| 3. |
Health
records. |
| 4. |
Withdrawal
or dismissal letter. |
| 5. |
Attendance
records. |
|
| |
|
| C. |
Records
of Graduates Maintained at Saint Anthony College of Nursing
| 1. |
Application
materials including transcripts from previous schools
and/or
colleges attended. |
| 2. |
College
of Nursing transcript. |
| 3. |
Attendance
record. |
| 4. |
Release
permit. |
| 5. |
National
Council Licensure Examination for Registered Nurses
(NCLEX-
RN) results. |
| 6. |
Summary
of Clinical Evaluation. |
The
students' final transcripts are kept in the Office
of the Registrar. Records are accessible to the
administration, faculty, and registrar only.
Educational
Assessment Records of past students are maintained
in a separate College file. |
|
| |
|
| D. |
Records
of Students Who Had Applied and Were Not Accepted are kept
a minimum of five years. |
| |
|
| .E. |
Access
to Official College Records
The
College of Nursing adheres to the “Family Education
Rights and Privacy Act,” known as the “Buckley
Amendment.” Students have the right to review their
records (except documents submitted in confidence), to
challenge the content if in error, and to be assured
of confidentiality in all matters pertaining to their
records.
Educational
records may be released to the following without the
written consent of the student:
| 1. |
To
the administration, faculty, and clerical staffs
of the College of Nursing who have legitimate educational
interest in the data. |
| 2. |
To
parents who provided proof that the student is a
dependent for income tax purposes. |
| 3. |
To
court representatives with a court subpoena. |
|
| |
| Students
who wish to see their individual records are to make a
request in writing to the appropriate College Office. College
personnel have up to 10 business days to honor the written
request. |
| |
|
| F. |
Procedure
for Challenging Content of Official Records
Students
who wish to challenge any aspect of their official record
which they feel is inaccurate, misleading, or otherwise in
violation of their privacy, may proceed as follows:
| 1. |
Submit
in writing to the Dean a statement explaining the
part of their official records that they are questioning.
(This does not apply to grades.) |
| 2. |
If
the matter is not resolved with the Dean, the student
may request a hearing to resolve the issue (see the
Student Grievance Policy and Procedure in the Student
Handbook). |
|
TRANSCRIPTS
The Saint Anthony College of Nursing transcript is the official
record of student academic progress on which all course grades,
the grade
point average,
degrees,
and graduation honors awarded by the College are documented.
Copies of student transcripts are issued by the office of Student
Services
after
receiving
a written, signed request from the student. Transcripts issued
to students for
personal use will be labeled “Issued to Student” The
first copy of a transcript is issued at no cost to the student,
but after the first copy
is issued, there is a $5.00 charge.
Fire
Regulations
To
comply with the Fire Department's regulations, no combustible
substances, including candles, lacquer, or similar products,
are allowed in the
College building. Students tampering with fire equipment
and those failing to
comply with fire drill procedures will be subject to disciplinary
action by the
College administration. Firecrackers are prohibited by federal
law. Students must comply
with the fire regulations.
FIRE
SAFETY PROGRAM FOR THE COLLEGE
| 1. |
General
Directions
Each student will be oriented to the fire safety program
annually.
| a. |
NOTE:
Emergency telephone number is 5555. |
| b. |
Location
of all fire alarm boxes. |
| c. |
Location
of all fire extinguishers. |
| d. |
Location
of all emergency exits. |
|
| |
|
| 2. |
Fire
Procedures for the College of Nursing
| a. |
Dial
the emergency telephone number 5555 to report the fire
and exact location. |
| b. |
Immediately
pull the nearest fire alarm box. |
| c. |
When
the fire alarm sounds, evacuate the building completely.
Do not use the elevator. The Student Affiars staff
will facilitate evacuation of the building. |
| d. |
Assemble
in the parking lot adjacent to the College of Nursing.
Remain until directed elsewhere by the Dean
or designate. |
| e. |
No
student will reenter the College building until the “ALL
CLEAR” is sounded. |
|
DISASTER
PLAN POLICY
| 1. |
Responsibilities
The
Dean and/or designate will:
| a. |
Advise
manpower control how many faculty and students
are available to assist within the medical center. |
| b. |
Prepare
the College of Nursing to receive families of
disaster victims and assist social services to
provide support and facilities for those who
might need privacy. |
| c. |
Provide
assistance on nursing units and treatment areas
if requested to do so by manpower control. |
|
| |
|
| 2. |
Assembly
| a. |
The
Dean will submit a list of individuals currently at
the College to manpower control center. |
| b. |
All
individuals should return immediately to the College
once a Code Yellow is paged. |
| c. |
All
individuals arriving in response to a disaster must
enter through the main College entrance, be identified,
and report to the Dean and/or designate for instructions. |
|
EMERGENCY CODE POLICY
In the event of an emergency, OSF SaintAnthonyMedicalCenter will announce the appropriate Code and the College will be notified. Appropriate announcements will be made on the intercom system. Faculty and students will respond as instructed by each clinical site. While in the College of Nursing building faculty, staff, and students will respond to emergency codes as follows:
Code Gray - Tornado watch
Tornado watch means conditions are favorable for a tornado to occur. The designee for OSF SaintAnthonyMedicalCenterwill announce a “Code Gray” on the intercom system but no further action is required.
Code Black - Tornado Warning
Tornado watch means that a tornado has been sighted. The designee for OSF SaintAnthonyMedicalCenter will announce a “Code Black” on the intercom system. All drapes are to be closed and everyone is to go to the basement. All personnel should be directed to use the stairs and not to use the elevator.
Code One (Call 5555)
Code one is a call for all male employees to respond to an emergency. The specific area will be announced at the time the code is called.
Code Yellow
Code Yellow indicates the external disaster plan has been activated. The Medical Center expects more than 20 casualties.
“All Clear” will be announced when the situation requiring the emergency code is under control.
Code White (Call 5555)
Code White is called when a situation has the immediate potential to escalate into a dangerous event (i.e., a visitor with a weapon). Only personnel with specific training respond.
